How Company Car Tax Bands Work and What You Will Pay

In the UK, most company cars (and vans) used for private purposes fall under benefit-in-kind taxation. The value is calculated using the vehicle’s list price, while the applicable percentage is determined through tax bands for company cars, which are based on CO₂ emissions and the type of fuel used. 

In practice, HMRC publishes percentage bands for each tax year – you multiply the car’s list price by the relevant percentage to get the taxable benefit. Low-emission vehicles attract much lower percentages, while high-emission cars top out at 37%. The taxable value is further reduced if the employee pays anything towards the cost, uses the car only part-time, or has a car has low CO₂ emissions.

How Compay Car Tax Bands Are Calculated

Benefit calculation

The BIK rate is a percentage of the car’s original list price (including VAT and options). HMRC sets the percentage in the CO₂ band. For example, a petrol/diesel car emitting 145 g/km might be taxed at 35% of its list price, whereas a new electric car is taxed at only a few percent.

Emission bands:

Cars are grouped by CO₂ emissions (g/km) and, for hybrids/plug-ins, by their electric-only range. Each band has a set percentage. Lower bands (cleaner cars) pay less tax. The table below summarises the 2025/26 and 2026/27 company car tax rates. (From April 6, 2026 new rates apply.)

CO₂ emissions (g/km) & electric range2025/26 rate (%)2026/27 rate (%)
Zero emission (fully electric)3 %4 %
1–50 (≥130 mile EV range)3 %4 %
1–50 (70–129 mile range)6 %7 %
1–50 (40–69 mile range)9 %10 %
1–50 (30–39 mile range)13 %14 %
1–50 (<30 mile range)15 %16 %
51–5416 %17 %
55–5917 %18 %
60–6418 %19 %
65–6919 %20 %
70–7420 %21 %
≥75 (all higher bands)21 %–37 %21 %–37 %

Table: Company car BIK rates for tax years 2025/26 and 2026/27 by CO₂ emissions and electric range.

Why Electric Cars Have the Lowest Tax Rates

Fully electric cars sit at the lowest end of the tax scale.

For the 2025/26 tax year, the rate is 3%. This increases slightly to 4% in 2026/27.

Plug-in hybrids with a long electric range (130+ miles) follow the same pattern. This makes them a strong option for reducing overall tax liability.

Also Read: VAT on Car Hire in the UK – What Businesses Need to Know

How Plug-in Hybrids and Mid-Range Cars Are Changing

Other plug-in hybrids are also seeing small increases. Each band rises by 1 percentage point depending on electric range.

For example:

  • 70–129 miles range → slight increase
  • 40–69 miles range → slight increase
  • Below 30 miles range → higher tax compared to longer-range models

Cars with moderate emissions (51–74 g/km) also move up by 1%.

  • A car emitting 65–69 g/km increases from 19% to 20%

Higher emissions continue to push vehicles into more expensive brackets.

When These Changes Came Into Effect

The updated rates apply from:

  • April 2025 (2025/26 tax year)
  • April 2026 (2026/27 tax year)

These changes form part of a gradual shift rather than a sudden increase.

What to Expect in the Coming Years

Tax rates for electric vehicles will rise slowly over time.

Planned increases include:

Even with these changes, electric cars will remain the most tax-efficient option.

The Highest Tax Rates for Petrol and Diesel Cars

Petrol and diesel vehicles continue to sit at the top end of the tax scale.

  • The maximum rate remains at 37%
  • This applies once emissions go above 160 g/km

In simple terms, the higher the emissions, the higher the tax.

How it works

The employee’s taxable benefit is calculated by:

  1. This is the car’s list price, which includes any accessories and VAT.
  2. Applying the appropriate percentage from the table above.
  3. Multiplying by the employee’s income tax rate (e.g., 20% or 40%) to find the tax due.

Example: A £30,000 car with 0 g/km CO₂ (electric) has a 3% BIK in 2025/26. The taxable benefit is 3% of £30,000 = £900. A 20% taxpayer would pay £180 in tax (20% of £900).

Special cases:

  • If you pay something towards the car’s cost (e.g., contribute to the lease or petrol), such payment reduces the taxable value.
  • Part-time availability (less than 15 hours/week) also reduces the taxable benefit.
  • Employer-provided fuel for private use is a separate charge: free petrol/diesel triggers a fuel benefit (using a fixed multiplier × BIK%). For 2026/27 the fuel multiplier is £29,200 (up from £28,200). Electric charging at home is treated differently and generally has no fuel benefit charge if no fuel is given.

Staying up to date:

HMRC guidance is updated each year. For example, HMRC’s table (Appendix 2) was updated in April 2026 to include the new 4% EV rate. Always check the latest GOV.UK guidance or use HMRC’s online calculator to estimate your specific tax.

Read: 5 VAT Strategies For Car Garages To Use In 2026

Key Points on Low-Emission Vehicles

  • Electric cars (0 g/km) enjoy very low tax. From April 2026, their BIK rate is 4%, up from 3% previously. The charge is based on list price, not fuel costs.
  • Plug-in hybrids are taxed by their declared CO₂ and electric range. A PHEV with a 100 miles range might pay 10–14%, whereas the same model with only 30 miles would pay 14–16%. The ranges and rates are in the table above.
  • Future changes: The government has signalled that EVBIK will rise by 2% each year until 2029. This was confirmed in the 2024 Autumn Budget. Consequently, the BIK rates for even very clean cars will gradually increase – though they will remain much lower than for fossil-fuel cars.

How We Help Businesses Manage Tax on Company Cars

At Apex Accountants, we help businesses and employees navigate company car taxation and other benefits. Our services include:

  • Tax planning for company cars: Advice on choosing cars, salary sacrifice schemes, and calculating company car BIK to minimise tax costs.
  • Payroll and Benefits administration: Managing P11D returns, payroll adjustments and ensuring the correct reporting of car benefits.
  • Company tax and VAT advice: Ensuring employer expenses and deductions (leasing, maintenance) are handled correctly.
  • Employee benefits consulting: Structuring car and fuel benefits packages that meet business needs and compliance requirements.

Whether you’re an employer arranging a fleet or an employee reviewing your company car deal, our experts can clarify the rules and optimise your tax position.

FAQs About Tax on Company Cars

When do car tax rates change? 

Company car BIK rates update every tax year (6 April). Recent uprating occurred in April 2025 and April 2026. The rates are normally set in Budget or tax announcements and then published by HMRC.

How do I know which CO₂ figure to use for my car? 

HMRC gives tables in terms of grams per km under the WLTP (new) or NEDC (old) test cycles. Use the official CO₂ figure from the manufacturer’s spec. (When in doubt, HMRC’s calculator or your payroll department will use the correct value.)

What about tax on fuel costs? 

If your employer pays for your private fuel, a separate fuel benefit charge applies. The car fuel multiplier is £29,200 for 2026/27. Electric charge at home generally isn’t taxed as fuel.

Can I reduce my car tax? 

Yes. Paying a contribution toward the car’s value or insurance reduces the taxable benefit. Taking a cheaper car or an older car (with a lower list price) also lowers the overall tax.

Where can I find official information about tax on cars and other vehicles?

All rates and rules are published on GOV.UK. See HMRC’s Company car Benefit— appropriate percentage tables for each year and HMRC guides on company car tax.

Everything About HMRC v Colchester Institute VAT Dispute

What was the HMRC v Colchester institute VAT dispute about?

Colchester Institute — a further education college in Essex — challenged HMRC over VAT on government-funded courses. The college undertook a large building project (started in 2008) and recovered VAT under the Lennartz mechanism for exempt education.

It argued that the Education Funding Agency and Skills Funding Agency’s government grants for its 16–19 courses should be treated as consideration for a supply of education services rather than general subsidies. The two sides took opposing positions:

PositionPartyImplication
Grants = payment for servicesColchester InstituteCourses are exempt business supplies → building VAT recovery under Lennartz stands
Grants = general subsidiesHMRCCourses are non-business → college must account for output VAT and loses building VAT recovery

What did the lower courts decide?

StageDecision
First-tier Tribunal (FTT)Sided with HMRC — dismissed Colchester’s claim
Upper Tribunal (UT) 2020Overturned FTT — held funding was consideration and courses were exempt business supplies
Court of Appeal 2026Dismissed HMRC’s appeal — confirmed UT ruling

In 2020, the Upper Tribunal ruled the grants were payment for services, allowing Colchester to keep its VAT reclaim on the buildings without charging output VAT. However, HMRC did not enforce the UT ruling and instead appealed, giving colleges a “choice” in how to treat their funding pending the outcome. The Court of Appeal resolved the stalemate in March 2026.

Read: Pre-registration VAT Recovery in UK Clarified by Tribunal Ruling – What it Means for Businesses

What did the Court of Appeal decide?

On 27 March 2026, the Court of Appeal (Foxton LJ, Arnold LJ, Asplin LJ) dismissed HMRC’s appeal. Key findings:

  • Public funding tied to specific courses can be “third-party consideration” under EU VAT law
  • The government grants were viewed as payment for teaching eligible students
  • The funding agreements explicitly required the college to deliver defined courses, with clawback clauses if student numbers fell short
  • This created a sufficient direct link between the money and the education provided
  • It did not matter that students themselves had not paid — VAT law allows a third party (like the state) to pay the consideration
  • The ruling was reinforced by EU cases (Kennemer, Rayon d’Or, Saudaçor) and UK precedent

The court also confirmed that labelling money a “grant” or “subsidy” does not decide its VAT status. What matters is how closely the funding is tied to specific services.

What is the Lennartz mechanism, and why did it matter here?

The Lennartz mechanism (a UK implementation of EU law) allows certain non-profit or publicly funded bodies to recover VAT on capital costs of buildings used for exempt purposes. Under this mechanism:

  • The provider pays VAT upfront on construction
  • A “deemed” output VAT is then charged on the exempt service, effectively balancing the upfront recovery
  • If the service is genuinely exempt, the input is offset by the output

Colchester argued that since its education was a business supply (even though exempt), no output VAT was due, and its capital VAT recovery should stand. The Court agreed.

Two important limitations apply:

  • HMRC withdrew permission to use Lennartz for colleges in 2010
  • Only historic projects (like Colchester’s pre-2010 building) can use this mechanism
  • New builds after 2010 must use zero-rating or charity rules instead

Why does the HMRC v Colchester VAT dispute decision matter for colleges and charities?

The ruling reclassifies funded education as a business activity. This has both risks and opportunities:

AreaImpact
Charitable VAT reliefsZero-rating on new builds and reduced rates on utilities may no longer apply – potentially costing some colleges millions
Output tax exposureESFA/DfE funding may now be treated as consideration, raising the question of whether output VAT is owed on funded courses
Historic adjustmentsColleges may need to revisit past VAT filings; HMRC may challenge prior zero-rating claims going back four years
VAT recoveryColleges with similar pre-2010 claims (e.g. Portsmouth, Cornwall, Derby) may now be able to reclaim VAT on eligible projects – but at the cost of future reliefs

Note: none of these changes happen automatically. HMRC’s 2021 guidance allowed colleges to continue treating funding as non-business until the appeal was decided. HMRC may still seek a Supreme Court appeal (deadline: 24 April 2026).

Read: UK VAT On Prize Draws Faces Scrutiny As HMRC Clarifies Tax Position

PrincipleExplanation
Funding is not automatically outside VAT“Grant” money can be VATable if it is actually payment for services
Contract wording mattersThe direct link was established because the funding contracts described money as paid “in consideration” of delivering approved courses
Direct link testEven formula-based or anticipated payments can satisfy the reciprocity requirement — payments do not need to match each student or each hour of teaching
Third-party payerVAT consideration need not come from the service recipient — a third party (like the government) can create a VAT supply
Flat-rate funds can be considerationAs long as payments are determinable by clear criteria in advance, they can count as payment for a continuing supply

What should colleges do now?

  1. Audit current funding and reliefs: Review all government funding contracts to determine whether payments are tied to specific courses or outputs
  2. Reassess capital projects: Identify building or equipment projects where VAT was reclaimed under Lennartz or charity schemes, and check whether adjustments are required
  3. Model the cash impact: If funding becomes business (even exempt), input VAT can be reclaimed but certain reliefs disappear; run scenarios to assess the net effect
  4. Consider error corrections: HMRC’s 2021 guidance allowed institutions to submit error corrections for past VAT; professional advice is essential before acting
  5. Seek specialist VAT advice: The law involves EU VAT principles and UK charity relief rules; a VAT expert can analyse contracts and advise on whether a change in approach is needed

How We Help Education Providers in UK

At Apex Accountants, we help education providers and charities navigate VAT complexities. Our services include:

  • VAT compliance and advisory: Reviewing VAT status and filings to ensure government funding and contracts are treated correctly
  • Education sector VAT planning: Specialist advice on VAT reliefs and the impact of changes to business/non-business status
  • Funding agreement analysis: Examining grant and funding contracts for VAT risks or opportunities
  • VAT recovery strategies: Guidance on the Lennartz mechanism, error corrections and partial-exemption methods
  • HMRC dispute support: Assistance with representations, refund claims and appeals

Conclusion

The Court of Appeal’s ruling in HMRC v. Colchester College VAT has clarified that government grants tied to specific education services can be considered for VAT. For further-education colleges, funding for 16–19 courses will likely be treated as exempt business income.

Colleges should not assume anything changes automatically – HMRC may update its guidance or seek a Supreme Court appeal – but it is prudent to act now. Reviewing existing contracts, VAT claims and reliefs are essential. In some cases, colleges will be entitled to recover VAT on historic building costs but may also lose future VAT breaks on capital projects.

If you are concerned about how the Colchester decision affects your institution, our VAT specialists can explain what it means for your funding and help ensure your VAT affairs are in order.

Tax Defaulting in Croydon: HMRC’s Crackdown on Non-Compliant Businesses

Tax defaulting in Croydon has moved back into focus following an update to HM Revenue & Customs’s (HMRC) “current list of deliberate tax defaulters” on GOV.UK. The list was updated on 26 March 2026 and publishes details where HMRC has charged penalties for deliberate defaults involving more than £25,000 of tax and where the taxpayer did not secure the maximum penalty reduction by fully disclosing the defaults. 

In the latest publication, several entries are linked to Croydon addresses, including a BOXPARK-linked food business: WTP Croydon Ltd (formerly trading as What the Pitta). HMRC’s published figures for that entry show £146,629.43 of tax on which penalties were based and a £64,150.37 penalty for a period of default from 1 July 2017 to 31 January 2023. 

HMRC’s deliberate defaulters list really means

HMRC’s deliberate defaulters publication is not a general “late payment” list. It is a specific legal regime that allows HMRC to publish identifying details after an investigation, after deliberate-default penalties are charged, and once those penalties are final (for example, once an appeal window has passed, an appeal is determined, or a contract settlement is agreed). 

Publication is permitted where the penalties involve tax of more than £25,000 and the person did not achieve the maximum reduction available through full disclosure. In other words, disclosure behaviour matters: people can keep their details off the list by cooperating and fully disclosing from the outset of a compliance check. 

A few points that are easy to miss but crucial for reading the list correctly:

  • Addresses are time-specific. HMRC explicitly warns that the address shown is the one associated with the person or business at the time of the default—and that current occupants at that address may have no connection to the published person/business. 
  • The figures are not “total debt”. HMRC notes the amounts shown relate to the tax/duty on which penalties are based, and the list “does not necessarily represent the full default of the taxpayer”. 
  • Publication is time-limited. Details remain on GOV.UK for a maximum of 12 months, with HMRC typically reviewing and updating the list quarterly to keep within that legal limit. 

HMRC also makes clear that the list itself is time-bounded and not archived for the National Archives, reinforcing that it is designed as a deterrent mechanism rather than a permanent record. 

Tax defaulting in Croydon – The BOXPARK case study

The BOXPARK-linked entry matters because BOXPARK is not just another high street unit—it is a highly visible venue. BOXPARK Croydon was developed as a container-based food and drink destination beside East Croydon station, with the council publicly backing the regeneration narrative around a “gateway” location. 

Council-backed launch and funding context

Croydon Council published its intention to support bringing a Boxpark marketplace to Ruskin Square, explicitly describing the stripped and refitted shipping-container design and the aim of creating a year-round events courtyard. 

A council key-decision document (April 2015) records approval of a £3,000,000 loan to support delivery, alongside references to a programme of council-backed activity and operational support (including a five-year pop-up programme and a viability grant). 

Later local reporting also describes the council redirecting an “Ambition Festival” budget towards BOXPARK-related launch/event activity and refers to additional subsidies in the first years of operation. 

Vendor pressures in the early years

It is important to separate venue trading conditions from tax conclusions. HMRC’s listing is about deliberate defaults and closed penalty positions; it does not, by itself, explain why a business got into difficulty or how cash flow was managed.

That said, contemporary reporting from 2018–2019 describes pressure points commonly faced by street-food operators in container venues: significant fixed costs, footfall volatility, and churn among traders. For example, one report described monthly rents and service charges totalling £2,750 (£2,000 rent plus £750 service charge) for a trader at the time and noted a sharp reduction in listed outlets between late 2016 and early 2018. 

A later report quoted tenants discussing typical combined rent/service-charge costs of around £3,000 per month (plus electricity), alongside complaints about footfall and event-day disruption. 

Croydon entries on the HMRC list updated 26 March 2026

The table below summarises the Croydon-linked (address-associated) entries visible on HMRC’s current list updated 26 March 2026, including the BOXPARK-linked takeaway and other sectors (commercial vehicle sales, property development, care, and property income). 

Listed name (as published by HMRC)Trade/occupation (HMRC description)Address context (HMRC wording)Period of defaultTax on which penalties are basedPenalty chargedPenalty as % of tax (calculated)
WTP Croydon Ltd (formerly trading as ‘What the Pitta’)TakeawayFormerly of Unit 9, Boxpark, 99 George Street, Croydon, CR0 1LD1 Jul 2017 to 31 Jan 2023£146,629.43£64,150.37~43.8%
J-Mech Waste Solutions LtdCommercial vehicle salesFormerly of 93 Southbridge Road, Croydon, CR0 1AJ1 Mar 2022 to 30 Sep 2022£598,945.00£568,997.7595.0%
Lionwood LtdBuilding developerFormerly of 29 Banstead Road, Purley, CR8 3EB1 Aug 2023 to 31 Dec 2023£50,258.21£42,719.45~85.0%
Leiston Old Abbey LtdResidential care homeFormerly of 4 Arkwright Road, Sanderstead, CR2 0LD1 Apr 2019 to 31 Mar 2021£44,410.75£31,087.52~70.0%
Maria Jose De Souza CamposProperty incomeFormerly of 31 Hardcastle Close, Croydon, CR0 6XQ (and another address)6 Apr 2017 to 5 Apr 2020£34,940.40£20,178.06~57.8%

Two practical cautions are worth repeating when an address is high-profile (like BOXPARK):

HMRC states that the address is the one associated at the time of the default, and current businesses trading at the same site may be unrelated. 

Underpaid tax, penalties, and what the published figures do not tell you

The “nearly £150k” framing seen in local discussion is consistent with the published tax figure for WTP Croydon Ltd: £146,629.43 is close to £150,000, and that can be enough to trigger strong public reaction because publication is designed to deter deliberate non-compliance. 

But there are three important technical limits to what you can conclude from the published table:

HMRC Publishes Only the Tax and Penalty Figures

HMRC releases two key numbers in each entry:

  • The amount of tax or duty on which the penalty is based
  • The penalty charged by HMRC

However, the list does not explain the underlying issue. For example, it does not state whether the case involved the following:

  • VAT underpayments
  • Corporation Tax errors
  • PAYE or payroll failures
  • A combination of several tax issues

This means the published entry gives only a financial snapshot rather than a detailed narrative of the compliance failure.

The Published Tax Figure May Not Reflect the Full Default

Another important clarification is that the amount labelled as “tax” in the list does not necessarily represent the total liability discovered during HMRC’s investigation.

HMRC explicitly notes that:

  • The figures shown relate only to the tax on which the penalty calculation is based.
  • The actual amount owed to HMRC may be higher.
  • Additional liabilities may have been settled separately during the investigation process.

Because of this, readers should not assume that the tax figure shown equals the full underpayment identified in the case.

Penalty Percentages Can Vary Widely

The relationship between the tax amount and the penalty can differ significantly across cases.

For example, Croydon-linked entries on the March 2026 list show penalties ranging from around 44% to 95% of the tax involved.

This variation occurs because HMRC calculates penalties based on several factors, including:

  • The behaviour of the taxpayer (careless vs deliberate actions)
  • Whether the taxpayer disclosed the issue voluntarily
  • The level of cooperation during the investigation
  • The timing of disclosure and corrective action

Businesses that make an early disclosure and cooperate with HMRC often receive lower penalties and may avoid public naming altogether.

If you are checking the list for due diligence (suppliers, landlords, franchise partners), here is the approach we recommend in practice:

  • Treat the list as a risk flag, not a complete case file. 
  • Cross-check publication timing. HMRC only keeps details up for 12 months and updates regularly (often quarterly). A person may disappear because the legal time limit expired, not because the situation “improved”. 
  • Remember there is no right of appeal against the decision to publish (separate from appeal rights on tax/penalty decisions), so the correct moment to manage exposure is early—before penalties become final and publication criteria are met. 

How We Help Businesses in Croydon Stay Tax Compliant

At Apex Accountants, we help Croydon businesses reduce the risk of painful compliance surprises and reputational damage.

We typically support clients with:

  • Tax compliance health checks (VAT, PAYE, and CIS where relevant) to spot weaknesses before HMRC does.
  • Bookkeeping clean-ups so returns are supported by reliable records and the right evidence trail.
  • Disclosure support where errors are discovered, focusing on early, complete, and well-structured disclosure in line with HMRC expectations. 
  • Penalty and appeal support by working with your legal/tax advisers on the evidence and timeline behind HMRC decisions (especially where deliberate behaviour is alleged). 
  • Cashflow planning around tax liabilities, including support preparing information that can help with HMRC engagement when a business is under pressure.

Conclusion

The March 2026 HMRC publication puts a sharper lens on tax defaulting in Croydon, not because the borough is unique, but because the list makes deliberate compliance failures visible—often with headline figures that are easy to misunderstand without context. 

For local readers, the BOXPARK-linked entry is a reminder of two parallel truths: high-profile venues can amplify reputational fallout, and the published figures are still a narrow slice of a wider compliance story (time-bounded, address-specific, and not necessarily the full amount owed). 

FAQs about the HMRC deliberate tax defaulters list

1. What is the HMRC deliberate defaulters list?

It is a GOV.UK publication where HMRC can publish identifying details of people or businesses that have been charged penalties for deliberate defaults involving more than £25,000 of tax, once penalties are final. 

2. How often does HMRC publish or update the list?

HMRC reviews the list regularly and says changes are usually made on a quarterly basis, partly to ensure entries are not published longer than the 12‑month legal maximum. 

3. How long do names stay on the list? 

A defaulter’s details are held on GOV.UK for a maximum of 12 months from the date first published. 

4. Can you avoid being named and shamed?

HMRC advises taxpayers involved in a compliance check to disclose errors early, cooperate, and resolve the check promptly—because that affects penalty reductions and publication risk. 

5. Can you go to jail for tax evasion in the UK?

Being on the deliberate defaulters list relates to civil penalties and is not the same as a criminal conviction.  Separately, serious tax fraud offences can be prosecuted and can carry substantial custodial sentences, with the Sentencing Council noting maximums that include 14 years’ custody for certain fraudulent evasion offences, and life imprisonment for “cheat the public revenue.” 

UK Tax System for Expats Explained – Who Must Still Pay UK Tax?

Many people move abroad and assume that ends their UK tax position. In practice, it often does not. The UK tax system for expats can still apply in several situations. At Apex Accountants, we regularly see expats caught by UK tax rules because they still have UK income, return to the UK too often, keep a home here, sell UK property, or come back after a short period overseas. UK tax is driven mainly by residence status and specific UK connections, not by where you feel permanently settled.

The key point is simple. You can live abroad and still be drawn into the UK tax system in several different ways. You might become a UK tax resident again under the Statutory Residence Test. You might stay non-resident but still have to pay UK tax on rental income, wages for UK workdays, or gains on UK property. You might also face extra rules if you return to the UK after a short spell overseas.

Understanding the UK Tax System for Expats

Why many people still get caught by UK tax for expats

The most common mistake is thinking there is one simple “day count” that keeps you safe. There is not. The UK uses the Statutory Residence Test, which looks at automatic overseas tests, automatic UK tests and then the sufficient ties test. Your position is tested tax year by tax year. That means someone can be non-resident one year and resident the next, even if their lifestyle feels broadly the same.

The first route: becoming UK tax resident again

For many expats, the biggest risk is drifting back into UK residence without realising it. HMRC says non-residents only pay UK tax on their UK income, while residents normally pay UK tax on all their income, whether it comes from the UK or abroad. That is why residence status matters so much.

A quick guide to the residence rules for expats

Rule areaWhat it means
Automatic overseas testsThese can keep you non-resident if you meet strict day and work limits
Automatic UK testsThese can make you resident automatically
Sufficient ties testIf no automatic test applies, your UK ties and UK day count decide the outcome

HMRC’s automatic overseas tests include two headline day limits that expats often rely on. If you were a UK resident in one or more of the previous 3 tax years, you usually need to spend fewer than 16 days in the UK to meet the first automatic overseas test. If you were not a UK resident in any of the previous 3 tax years, the second automatic overseas test usually requires fewer than 46 days in the UK. There is also a third overseas test for people working sufficient hours overseas, provided UK workdays stay below 31 and total UK days stay below 91.

On the UK side, the clearest trigger is 183 days or more in the UK in the tax year. There is also a home test. HMRC says you may become a resident if there is at least one 91-day period in which you have a UK home and spend enough time there, while spending fewer than 30 days in any overseas home.

Also Read: Could Returning to the UK Trigger a Returning Expatriates UK Tax Bill? What You Need to Know

The “ties” that catch expats out

If none of the automatic tests settle your status, HMRC applies the sufficient ties test. This is where many expats run into trouble. The number of ties needed depends on how many days you spend in the UK and whether you were a resident in any of the previous 3 tax years. For someone recently resident in the UK, even 46 to 90 UK days can be enough if they have at least 3 ties.

The main ties include the following:

  • Family tie: for example, a UK resident spouse, partner or child under 18 in the UK in the relevant way.
  • Accommodation tie: a place to live in the UK available for at least 91 continuous days, with enough nights spent there.
  • Work tie: UK workdays can matter, especially where more than 3 hours of work are performed on enough days.

This is why casual visits can become risky. Staying with family, keeping a UK flat, doing a few work trips, or spending more time here during school holidays can shift the result.

The second route: staying non-resident but still paying UK tax

Many expats are surprised to learn that leaving the UK does not remove UK tax from UK income. GOV.UK is clear that you usually have to pay tax on your UK income even if you are not a UK resident. That includes things like pension income, rental income, savings interest and wages.

Common areas where tax still applies

Income or assetWhy it matters
UK rental incomeUsually remains taxable in the UK
UK workdaysUK tax for expats can apply to work performed here
UK property salesNon-residents must report all disposals of UK property or land
UK pensions and other UK incomeTreaty relief may help, but the UK position still needs checking

Rental income is one of the most common traps. You need to pay tax on UK rental income if you rent out a property here. If you live abroad for 6 months or more per year. HMRC classifies you as a non-resident landlord for these purposes, even if you are still a UK resident for tax. Tax may be deducted by a letting agent or tenant unless HMRC approves gross payment through the relevant application route.

Double taxation agreements can help if the country where you live also taxes that income. GOV.UK says you may be able to claim full or partial relief, depending on the treaty. But that does not mean you can ignore the UK side. It means you need the position reviewed properly.

The third route: selling UK property while abroad

This is another major area where expats get caught. If you are not resident in the UK, you must report all sales of UK property or land even if you have no tax to pay. That applies to residential and non-residential property.

For UK residential property sold on or after 27 October 2021, the reporting and payment deadline is generally within 60 days of completion. GOV.UK warns that you should not wait until the next tax year to deal with it, because interest and penalties may apply.

This is often missed because people assume no tax means no filing. That assumption is wrong for non-residents selling UK property. Even where a loss arises, or relief means little or no tax is due, the reporting duty can still apply.

The fourth route: returning to the UK too soon

Some expats leave the UK, realise gains or receive income abroad, and then return within a few years expecting those transactions to stay outside the UK tax net. HMRC’s temporary non-residence rules are designed to stop that. HMRC states that when an individual returns to the UK after a period of temporary non-residence, they may be charged to tax on certain income and gains received during that period.

A person can be temporarily non-resident if, among other conditions, they had sole UK residence before departure, were solely UK residents in 4 or more of the 7 tax years before leaving, and their period of non-residence is 5 years or less. HMRC also states that for these special rules not to apply, the period of non-residence must exceed 5 years, in effect at least 5 years and 1 day.

For capital gains in particular, gains arising during a period of temporary non-residence can become chargeable to Capital Gains Tax in the period of return. This is a key trap for expats who sell assets while abroad and then move back sooner than planned.

Split-year treatment can help, but it is not optional

When someone leaves or arrives in the UK during a tax year, split-year treatment may apply. HMRC explains that a split year divides the year into a UK part and an overseas part. The UK part is taxed broadly as resident, while the overseas part is taxed broadly as non-resident for most purposes.

However, this is not something you simply choose because it suits you. If you meet the conditions for one of the split-year cases, it applies. If you do not, it does not. That makes it essential to review the facts carefully rather than relying on assumptions.

New rules on foreign income and gains

Since 6 April 2025, the old remittance basis has been replaced by the 4-year foreign income and gains regime. If you qualify and claim under this regime, you will not pay tax on eligible foreign income and gains covered by the claim. To qualify, you must be a UK tax resident under the Statutory Residence Test and still be within your first 4 years of UK tax residence after at least a 10-year period of non-UK tax residence.

This matters for expats returning to the UK after a long period abroad. The new regime may offer relief, but it has conditions and limits. GOV.UK also says unused years cannot be rolled forward. So a returning expat should review their position as soon as they become a UK resident again, not years later.

Inheritance Tax can still follow some expats after they leave

Income Tax and Capital Gains Tax are not the only issues. From 6 April 2025, GOV.UK says the old domicile and deemed domicile rules for Inheritance Tax were replaced by long-term UK residence rules. If you are a long-term UK resident, your overseas assets may be subject to Inheritance Tax.

A person is a long-term UK resident if they were a UK tax resident for either the previous 10 consecutive years or for 10 years or more in the previous 20 years. GOV.UK also says you can keep long-term UK residence for up to 10 tax years after leaving the UK, although that tail can be shorter depending on how long you lived here before departure.

That means some expats can leave the UK and still remain exposed to UK Inheritance Tax on overseas assets for years afterward. This is a major point that is often missed in international estate planning.

Key deadlines expats should not miss

ObligationMain deadline
Tell HMRC you need a returnBy 5 October after the relevant tax year
Paper Self Assessment returnBy 31 October
Online Self Assessment returnBy 31 January
Self Assessment tax paymentBy 31 January
UK residential property CGT reportUsually within 60 days of completion

GOV.UK says HMRC must receive your tax return and any money owed by the deadline. Missing these dates can trigger penalties and interest.

How We Can Help You

At Apex Accountants, we help expats and internationally mobile individuals understand exactly where they stand before problems build up.

Our support includes:

  • reviewing your UK residence position under the Statutory Residence Test
  • checking whether split-year treatment may apply
  • reviewing UK rental income and non-resident landlord obligations
  • handling UK property disposal reporting
  • advising returning expats on temporary non-residence risks
  • assessing whether the 4-year foreign income and gains regime may apply
  • reviewing longer-term Inheritance Tax exposure for former UK residents

Each case turns on detailed facts. A few extra days in the UK, a family connection, a retained home, or a return to Britain sooner than expected can change the outcome.

Conclusion

Yes, expats can absolutely be dragged into the UK tax system. Sometimes that happens because they become UK residents again. Sometimes it happens because UK income and UK property remain taxable even while they live abroad. In other cases, the issue only becomes clear when they return to the UK, sell property, or begin reviewing their estate planning.

The rules are not impossible, but they are technical. The safest approach is not to assume. It is to review your residence status, income sources, property exposure and future plans early using current HMRC guidance. If you are unsure how these rules apply to you, contact Apex Accountants for professional guidance. Our specialists can review your circumstances and help you manage your UK tax position with confidence.

How to Claim Tax Relief on Donations in the UK

If by “renew tax relief on donations” you mean keeping your charity tax relief claims correct and up to date, the main UK route is still Gift Aid. There is no annual renewal process for donors. Instead, you claim relief by using the right method, keeping records, and following HMRC’s time limits. Since 6 April 2024, relief on donations to non-UK charities has ended, so eligibility now depends much more clearly on the charity meeting the UK tax definition.

At Apex Accountants, our view is simple. This area is often treated like a small admin point, but it can affect your tax return, your adjusted net income, your Higher Income Child Benefit Charge position, and, in some cases, your Inheritance Tax planning. HMRC’s own guidance shows that the rules are straightforward once you separate them into the correct relief route.

Claiming Tax Relief on Donations in UK

For most individuals, tax relief on donations is claimed through one of these routes:

Donation routeHow relief worksWho benefits first
Gift AidCharity reclaims 25p for every £1 donatedCharity first; the donor may claim extra if there is a higher or additional rate.
Payroll GivingDonation comes out of pay or pension before Income TaxDonor gets relief at the source.
Shares, land or buildingsDonor can deduct the value from taxable income and may also avoid Capital Gains Tax on qualifying giftsDonor
Gifts in a willGift is taken off the estate before Inheritance Tax is calculated, and 10% or more to charity can reduce the IHT rate on some assets to 36%Estate

What Gift Aid actually does

Gift Aid lets a charity or Community Amateur Sports Club reclaim 25p for every £1 you donate. So a £100 donation is treated as £125 gross for tax purposes. It does not cost the donor anything extra at the point of giving.

To use Gift Aid, you must give the charity a Gift Aid declaration. That declaration can cover:

  • current donations
  • future donations
  • donations made in the last 4 years

That point matters. Many people think they need to “renew” Gift Aid every year. Usually, they do not. What matters is that the declaration remains valid and that you still pay enough qualifying UK tax.

Tax Rules for Donors

The tax condition many donors miss

You must have paid enough Income Tax or Capital Gains Tax in the tax year to cover the amount the charity reclaims. HMRC says your Gift Aid donations must not be more than 4 times the tax you paid in that year. If the charity reclaims more than you paid, HMRC may ask you to pay the difference.

This is one of the most important compliance points. A donor can complete a declaration in good faith, then later stop paying enough tax. HMRC says you must tell the charities you support if that happens.

Can higher-rate and additional-rate taxpayers claim more?

Yes. If you pay tax at 40% or 45%, you may claim the difference between the basic-rate relief already given to the charity and your higher rate of tax. HMRC explains that this relief is given by increasing your basic rate band and higher rate band by the grossed-up amount of your gifts.

The following example shows the mechanics clearly:

  • donate £200
  • charity treats it as £250 gross
  • a 40% taxpayer can claim £50
  • a 45% taxpayer can claim £62.50

How to claim the extra relief

If you complete a Self Assessment return, enter your qualifying charitable giving on the return using HMRC’s charitable giving guidance and helpsheet HS342. If you do not normally file a return, you can contact them and ask for your tax code to be adjusted.

If you are claiming tax relief on donations of £10,000 or more without sending a tax return, HMRC says you need to tell them the following:

  • the date of the donation
  • who you donated to

Can you claim for past donations?

Yes, but the route depends on timing.

1. Past donations under a Gift Aid declaration

A declaration can cover donations made in the last 4 years. That helps the charity reclaim Gift Aid on qualifying donations if the declaration is valid.

2. Carrying back a donation to the previous tax year

HMRC allows certain Gift Aid donations made after the tax year ends to be treated as if they were made in the previous tax year, but only if you make that claim on the original return and submit it by the filing deadline. HMRC is clear that it cannot accept a first claim or a higher claim in an amended return for that carry-back treatment.

3. Correcting an overpayment through HMRC

If the issue is not carry-back but overpaid tax more generally, HMRC’s overpayment relief rules may be relevant. That is a separate claims process and not a way to reopen the specific carry-back rule after the deadline.

What changed from April 2024?

This is the key policy change.

From April 2024, non-UK charities and CASCs are no longer eligible for UK charitable tax reliefs. GOV.UK states that only charities falling within the relevant UK court jurisdictions now qualify under the UK tax definition. HMRC also states in HS342 that you no longer get relief on gifts to non-UK charities after 5 April 2024.

So if you previously gave to an EU or EEA body and expected UK tax relief, you now need to re-check eligibility carefully. That is one of the main reasons people feel their donation relief needs to be “renewed” or revisited.

Other donation tax relief routes people often overlook

Payroll Giving

Payroll Giving works differently from Gift Aid. The donation is taken from wages or pension before Income Tax is deducted. HMRC says that to donate £1, a basic-rate taxpayer pays 80p, a higher-rate taxpayer 60p, and an additional-rate taxpayer 55p.

This donation tax relief route can be simpler for regular donors because the relief is built in through payroll. You do not then claim the same higher-rate difference separately in the way you do with Gift Aid.

Gifts of shares, land or buildings

HMRC says you can claim relief by deducting the value of the gift from your total taxable income for the tax year in which you made the gift or sale to charity. For qualifying shares and securities, HMRC also states that the relief is in addition to the Capital Gains Tax exemption on such gifts.

If the charity asks you to sell the asset on its behalf, you can still claim relief, but HMRC says you must keep the records of the gift and the charity’s request. Without them, you might have to pay Capital Gains Tax.

Gifts in your will

A gift to charity in your will is deducted from your estate before Inheritance Tax is worked out. If you leave 10% or more of the net value of the estate to charity, HMRC says the Inheritance Tax rate on some assets may reduce to 36%.

Does Gift Aid affect adjusted net income?

Yes. When working out adjusted net income, you deduct the grossed-up value of Gift Aid donations. For every £1 donated under Gift Aid, you take off £1.25 from net income.

That can matter where income-linked thresholds apply. Adjusted net income is used for rules such as the Personal Allowance taper and the High Income Child Benefit Charge.

Record-keeping rules

Good records are essential. You need to keep records of donations if you want to take them off your taxable income. For land, buildings and shares, you should keep the legal transfer papers and any document showing the charity asked you to sell on its behalf. Individual taxpayers normally need to keep records for at least 22 months from the end of the tax year.

For charities, Gift Aid declarations must be kept for 6 years after the most recent donation is claimed.

Common mistakes to avoid

  • Assuming Gift Aid must be renewed every tax year
  • Claiming relief for donations to a non-UK charity after 5 April 2024
  • Signing a Gift Aid declaration without paying enough Income Tax or Capital Gains Tax
  • Missing the filing deadline for a carry-back claim
  • Forgetting that Payroll Giving and Gift Aid work differently
  • Failing to keep donation evidence and supporting records

How We Help Claim Tax Relief on Donations in UK

At Apex Accountants, we help clients review charitable giving from a tax and compliance angle, not just a paperwork angle. That includes:

  • checking whether Gift Aid declarations still work for your current tax position
  • reviewing higher-rate and additional-rate relief claims
  • checking whether adjusted net income has been calculated correctly
  • helping with Self Assessment reporting of charitable donations
  • reviewing whether a current-year donation can still be carried back
  • advising on gifts of shares, land or buildings
  • Reviewing Inheritance Tax planning where charitable legacies are involved
  • helping directors and owner-managed businesses separate personal giving from company giving rules

We also help clients avoid simple errors that can create HMRC problems later, especially where there are large donations, changing income levels, overseas charities, or missed filing deadlines.

Conclusion

The main point is this: tax relief on donations in the UK does not usually need “renewing”, but it does need checking. The right claim depends on the donation method, the tax year, the charity’s eligibility, and your own tax position. Since the April 2024 restriction to UK charities, it is even more important to confirm that a donation still qualifies before you rely on relief.

If you are unsure how your charitable donations affect your tax position, contact Apex Accountants today. Our team can review your donations, confirm eligibility under HMRC rules, and help you claim the correct tax relief on your Self Assessment return.

FAQs About Tax Relief on Donations

Do I need to renew Gift Aid every year?

No. In most cases, a valid Gift Aid declaration can cover current donations, future donations, and donations made in the last 4 years. What you must keep under review is whether you still pay enough qualifying tax.

Can I claim tax relief on donations without Self Assessment?

Yes. Higher-rate taxpayers who do not complete a return can contact HMRC and ask for a tax code adjustment instead.

Can I amend an old return to carry back a Gift Aid donation?

Not for a first or higher carry-back claim once the deadline has passed. Carry-back must be claimed in the original return for that year.

Do donations to overseas charities still qualify?

Usually no, for UK charitable tax relief purposes after 5 April 2024. GOV.UK states that non-UK charities and CASCs are no longer eligible after that point.

Can Gift Aid help if my income is over £100,000?

It can. Gift Aid donations reduce adjusted net income using the grossed-up amount. That can affect income-linked tax positions such as the Personal Allowance taper.

Is Payroll Giving the same as Gift Aid?

No. Payroll Giving gives tax relief through your pay before Income Tax is deducted. Gift Aid lets the charity reclaim basic-rate tax, and higher-rate donors may then claim extra relief separately.

VAT For Barbers: UK Guide for 2026

VAT For Barbers is a critical area of understanding for every barber and salon owner in the UK. Whether you’re self‑employed, running a barbershop, or managing a team, VAT can impact pricing, cash flow, and overall financial planning. This comprehensive guide will explore VAT registration, key tax implications, and how employment status affects VAT obligations for barbers. By the end of this guide, you’ll have a deeper understanding of your VAT obligations, making sure you’re fully compliant and optimising your business structure.

When Do Barbers Have to Charge VAT?

The answer depends on your VAT registration status. VAT is an indirect tax applied to most services and goods in the UK, including barbering. If your business turnover exceeds the VAT threshold (currently £90,000 in any rolling 12-month period), you must register for VAT and charge it on services like haircuts, shaves, and product sales.

If you’re below the VAT threshold, you’re not required to register, but you can choose to do so voluntarily. Voluntary registration allows you to reclaim VAT on purchases like clippers, shampoos, and salon equipment, which may be beneficial in some cases.

When you’re VAT registered:

  • You must add 20% VAT to taxable services and product sales.
  • VAT must be paid to HMRC, and VAT returns are filed quarterly.
  • VAT is charged on all taxable services – including cuts, styling, and any products you sell.

VAT Threshold for Barbers in the UK

Understanding VAT Registration Requirements For Barbershops

In UK VAT threshold for barbers is £90,000 in taxable turnover. Once your turnover reaches this amount, you must register for VAT within 30 days

Here’s how VAT registration for barbershops work:

  • Monitor your taxable turnover. All sales (services like haircuts and products) contribute to the VAT threshold.
  • If you exceed £90,000 in sales during a 12-month period, you must register and begin charging VAT on all taxable supplies.
  • You must also register if you expect to exceed the threshold in the next 30 days.
  • Once registered, you must submit VAT returns to HMRC quarterly.

However, if your business’s turnover falls below £88,000 in a 12-month period, you can choose to deregister from VAT (if you no longer want to reclaim VAT or charge VAT on sales).

VAT Considerations for Barbers

There are a few key points that every barber needs to understand when it comes to VAT:

Standard VAT vs Flat Rate Scheme

Once your barber business is VAT registered, you have two main options for VAT accounting:

  1. Standard VAT Scheme: You charge 20% VAT on services, reclaim VAT on purchases, and pay the difference to HMRC. (gov.uk)
  2. Flat Rate Scheme: A simplified system where you pay a set percentage (around 13% for barbers) of your turnover as VAT. This option is available if your annual turnover is below £150,000 and it reduces the admin burden of calculating VAT separately on each transaction.

Which scheme should barbers choose?

The standard VAT scheme is typically better if your business makes significant purchases (e.g., equipment, products). However, the flat-rate scheme may be beneficial for small barbershops with lower expenses, as it simplifies VAT calculations. 

VAT Implications for Self‑Employed vs Employed Staff

The employment status of your staff can affect VAT charges and reporting. Let’s explore how:

If Stylists Are Employed

  • VAT is charged on services provided by the barbershop.
  • You must account for VAT on all taxable services your salon provides (cuts, styling, etc.).
  • Stylists do not charge VAT on their individual earnings since they are employees of the salon.

If Stylists Are Self‑Employed

In a self‑employed chair rental arrangement, VAT treatment depends on the contractual relationship.

  • If the stylist contracts directly with customers, they are responsible for their own VAT registration if their turnover exceeds the threshold.
  • If the barbershop rents out chairs, VAT may apply to rental income.

HMRC uses various operational tests to decide whether VAT applies to services provided by self‑employed contractors in barbershops. This could include the stylist’s business structure and whether they have direct customer contracts.

List of Barbershop Purchases Eligible for VAT Refunds

Once you’re VAT registered, your business can reclaim VAT on eligible purchases that are used for business activities. Here’s a list of common items that barbershops can reclaim VAT on:

Item TypeCan You Reclaim VAT?
Clippers, scissors, razorsYes
Shampoos & styling productsYes
Commercial rent & utilitiesYes
Cleaning suppliesYes
Staff uniforms (protective)Yes
Accounting & professional servicesYes

Restrictions:

  • You cannot reclaim VAT on non‑business items or personal expenses.
  • VAT cannot be reclaimed on motor vehicles used for business unless certain conditions are met. (gov.uk)

Reclaiming VAT helps reduce your operating costs and can significantly improve cash flow, but remember, you must keep detailed records of all VAT transactions.

Tax-Saving Strategies for Barbers:

As a VAT-registered business, barbers can take several steps to optimise their tax position:

  • Utilise VAT Reclaims: Reclaim VAT on business-related purchases, such as equipment, cleaning supplies, and professional services, to reduce overall costs.
  • Choose the Flat Rate Scheme: If your business has low overheads, the Flat Rate Scheme could be a more efficient option, simplifying VAT reporting and potentially saving on tax.
  • Maximise Allowable Expenses: Ensure you’re claiming all allowable expenses, such as utilities, business insurance, and office supplies, to reduce taxable profits.

How We Help Barbers 

At Apex Accountants, we specialise in helping barbershops and salon owners navigate VAT complexities. Our services include:

  • VAT Registration and Compliance: We guide you through the registration process and ensure you’re compliant.
  • Taxation Advice: We provide clear advice on how VAT impacts your business model, whether you’re self‑employed, employing others, or operating as a limited company.
  • Reclaiming VAT: Our team assists with reclaiming VAT on business purchases to improve your cash flow.
  • VAT Schemes Advice: We help you select the right VAT scheme for your business.
  • Quarterly VAT Returns: We manage your VAT submissions to HMRC, ensuring deadlines are met and returns are accurate.

If you need assistance with VAT or other accounting services for your barbershop, contact us today.

Conclusion

VAT is an essential aspect of your business’s financial structure. Whether you’re approaching the VAT threshold, considering registration, or managing VAT obligations for self-employed and employed staff, understanding your responsibilities is key to staying compliant and efficient.

By staying on top of your VAT registration, knowing the key factors that affect your business, and reclaiming VAT on eligible purchases, you can optimise your operations and minimise tax risks.

Let Apex Accountants help simplify your VAT process, allowing you to focus on providing excellent service to your clients.

Understanding HMRC-Approved Tax-Free Mileage Rates: A Potential Lifesaver for UK Drivers

For many UK workers, driving their own vehicles for business purposes can be a costly endeavour. Fortunately, there is a tax-free benefit available that can provide significant financial relief: the HMRC-approved tax-free mileage rates. These rates allow employees to claim tax-free reimbursement for using their own vehicles for business travel. However, with the rising cost of motoring, there’s growing pressure to increase these rates to reflect the actual expenses workers incur.

This article dives into the current rates, the proposed changes, and what it means for both employees and the self-employed.

What Are HMRC-Approved Tax-Free Mileage Rates?

The HMRC-approved tax-free mileage rates are the maximum amounts that can be reimbursed by an employer without the employee being taxed on the reimbursement. These rates are designed to cover all aspects of motoring costs, including fuel, vehicle wear and tear, insurance, and other associated costs of using a personal vehicle for business purposes.

Currently, the rates are:

Vehicle TypeFirst 10,000 Business MilesAbove 10,000 Miles
Cars & Vans45p per mile25p per mile
Motorcycles24p per mile24p per mile
Bicycles20p per mile20p per mile

Employees can also claim an extra 5p per mile per passenger carried on a business trip. 

These rates have remained unchanged since 2011, and there are growing calls to increase them due to rising motoring costs.

What Are Mileage Allowance Payments (MAPs)?

Mileage Allowance Payments (MAPs) are amounts paid by an employer to an employee for using their own vehicle for business travel. These payments are intended to cover travel costs such as fuel, vehicle wear and tear, insurance and other running costs. MAPs are defined in HMRC’s tax rules for business travel reimbursements.

Under HMRC rules, employers are permitted to pay employees a set amount for business mileage without reporting it to HMRC — as long as the total does not exceed the approved amount defined by HMRC.

MAPs can be paid:

  • Per mile based on distance driven
  • As a lump sum that covers business use of a vehicle
  • Or as a reimbursement that reflects actual business mileage costs

These payments can apply whether the vehicle used is a car, van, motorcycle or bicycle. 

What Is Mileage Allowance Relief (MAR)?

Mileage Allowance Relief (MAR) is the tax relief you can claim if:

  • You are paid less than the HMRC‑approved tax‑free mileage rates, or
  • You are not paid any mileage allowance by your employer for business travel.

MAR lets you claim tax relief on the difference between what you were paid and the HMRC‑approved rate. In other words, it protects employees who aren’t fully reimbursed for their work‑related mileage.

To be eligible:

  • You must have used your own vehicle (car, van, motorcycle, or cycle) for business travel.
  • You must have received less than the HMRC AMAP rate for that mileage.

How MAR works: If your employer only pays 30p per mile but the approved amount is 45p per mile, you may claim relief on the difference (15p per mile) through your tax return or other claim method. 

Also Read:

How Much Tax‑Free Mileage Can You Claim?

The simple answer:

  • You can claim up to 45p per mile tax‑free for the first 10,000 business miles in a year.
  • If you go above 10,000 business miles, you can claim 25p per mile tax‑free for additional miles.

This means if you drive 8,000 business miles in a tax year and are fully reimbursed at 45p, you could receive £3,600 tax‑free.

However, if your employer pays a lower rate, you may be able to claim tax relief on the difference between what you’re paid and the HMRC rate. 

How Many Kilometres Can You Claim Tax‑Free?

UK mileage rules use miles, but to translate to kilometres:

  • 45p per mile ≈ 28p per kilometre
  • 25p per mile ≈ 16p per kilometre

These aren’t official HMRC figures but a simple conversion for context.

What Is the 45p Mileage Allowance?

The 45p mileage allowance applies to the first 10,000 business miles you drive in a tax year using your own car or van.

This rate was last updated back in 2011 — meaning it hasn’t changed in well over a decade despite significant rises in motoring costs.

Many workers, particularly those who drive long distances for work (e.g., social workers, field engineers), argue this rate is no longer sufficient to cover real running costs.

The 45p Mileage Allowance Update: Why It Has Become a Point of Controversy

The 45p-per-mile rate, while once adequate, has been widely viewed as outdated. The real cost of running a car is now significantly higher, with figures suggesting it costs around 67p per mile to own and operate a car. When considering the overall increase in fuel prices, insurance, and maintenance costs over the past decade, the 45p rate no longer adequately reflects the true costs faced by drivers.

Is Mileage Exempt from Tax?

Yes, but only if the reimbursement stays within the HMRC‑approved amount.

  • Payments up to the approved AMAP rates are exempt from tax and National Insurance.
  • Anything above this must be reported and will be taxed as employment income.

Crucially, if you receive less than the HMRC rate, you can usually apply to HMRC for Mileage Allowance Relief — a tax refund on the amount you weren’t reimbursed. 

What Would an AMAP Rate Increase Mean for Drivers?

An increase in the Approved Mileage Allowance Payment (AMAP) rate would allow employees to claim higher amounts for using their own vehicles for work without triggering tax liabilities. Currently, if an employee is reimbursed at a rate above the HMRC-approved amount, the excess is considered taxable income. On the other hand, if the rate is below the approved amount, employees can claim Mileage Allowance Relief on the shortfall.

For instance, if an employer reimburses a worker at 30p per mile instead of 45p, the difference (15p per mile) can be claimed as tax relief. However, if the reimbursement rate is increased to reflect actual motoring costs—say, to 67p per mile—employees could significantly benefit from higher tax-free reimbursements.

Is a Change to the Mileage Rates Coming?

Recent comments by Chancellor Rachel Reeves indicate the government is reviewing the mileage allowance, acknowledging that costs have risen and the current rate hasn’t been updated in years.

According to reporting from last week, Reeves said the government is “looking at the issue” and will consider changes as part of a future fiscal update.

An increase to align AMAPs more closely with actual motoring costs — which some estimates put nearer to 60p+ per mile — could significantly benefit those who drive frequently for work. While no official new rate has been announced yet, pressure is rising for a formal AMAP rate increase.

Who Benefits Most from Higher Mileage Rates?

Increased HMRC mileage rates would help:

  • Field‑based employees (sales reps, engineers, consultants)
  • Healthcare and social care workers with long travel distances
  • Self‑employed drivers, including tradespeople who use a personal vehicle for work
  • Those whose employers reimburse less than the HMRC‑approved amounts

For example, healthcare workers like social workers and NHS staff, who drive long distances to visit patients, would benefit greatly from a higher AMAP rate. If the rate were increased to 67p per mile, an employee driving 200 miles a week for work could potentially claim an additional £44 per week tax-free—a significant relief considering the rising costs of fuel and car maintenance.

For the self‑employed, using the tax‑free mileage rates can reduce taxable profits when they choose to use this instead of actual vehicle costs in their accounts. 

You might also want to read about VAT regulations for car rentals:

Self-Employed Drivers Tax-Free Mileage

The self-employed also stand to benefit from a rise in the HMRC-approved tax-free mileage rates. Many self-employed individuals, such as tradespeople, are entitled to claim mileage as an allowable expense when filing their taxes. However, this can only be claimed if they have not already deducted actual running costs or capital allowances for their vehicles.

The increase in the mileage rate could help self-employed individuals reduce their tax bills more effectively, as they would be able to claim a higher tax-free reimbursement for the business miles they drive.

How Apex Accountants & Tax Advisors Can Help

At Apex Accountants, we offer expert advice and support for both employees and self-employed individuals looking to maximise their mileage claims. Our services include:

  • Mileage policy and payroll treatment reviews
  • Calculations for Mileage Allowance Relief (including back-claims for up to 4 prior tax years)
  • Sole trader advice on simplified expenses versus actual vehicle running costs

If the AMAP rate increase goes ahead, now is the perfect time to ensure that your mileage claims are compliant and optimised for maximum savings.

Conclusion

The HMRC-approved tax-free mileage rates are an essential tool for employees and self-employed individuals alike, providing a tax-free way to reimburse driving costs for business travel. However, the current rates, which have remained unchanged for over a decade, are no longer sufficient to cover the increasing costs of motoring. An increase in these rates, as discussed by Chancellor Rachel Reeves, could provide much-needed financial relief to millions of workers across the UK.

With the government considering changes to these rates, it’s crucial to stay informed about the latest developments and ensure that you are claiming the full benefits available to you. At Apex Accountants, we’re here to help you navigate these changes and ensure that your claims are accurate, compliant, and maximised to reduce your tax liabilities.

Could Returning to the UK Trigger a Returning Expatriates UK Tax Bill? What You Need to Know

Returning from the Middle East during wartime is an emotional decision, but for many British expatriates, it also brings a potential returning expatriates UK tax bill.The UK tax system doesn’t simply ‘start fresh’ the day you land at Heathrow; under HM Revenue & Customs’ statutory rules the moment you cease to be a non‑resident, your worldwide income and gains may fall into the UK tax net. Understanding the statutory residence test (SRT), the temporary non‑residence rules and recent changes to the non‑dom regime can make the difference between an orderly transition and an unexpected six‑figure tax bill.

How the Statutory Residence Test for Returning Expatriates Captures Tax Residency

The SRT determines whether you are a UK tax resident in any tax year. It begins with simple day-count rules. Spending 183 days or more in the UK during a tax year automatically makes you a UK resident. Conversely, if you were a UK resident in at least one of the three preceding tax years and spend fewer than 16 days in the UK, you are automatically a non‑resident; that threshold rises to 46 days if you were not a resident in the prior three years. A third automatic overseas test allows non‑residence if you work full‑time abroad, spend fewer than 91 days in the UK, and do not exceed 30 UK workdays.

For those who do not meet an automatic test, HMRC applies the ‘sufficient ties’ test, a crucial aspect of the tax residency rules for returning expatriates. The more connections (family, accommodation, work, and 90-day ties) you have to the UK, the fewer days you can spend here before becoming a resident. 

Individuals who were UK residents in one or more of the preceding three years can become residents with as few as 16 days in the UK if they have four UK ties, 46 days with three ties or 91 days with two ties, illustrating how strict the tax residency rules for returning expatriates can be. Those with no recent UK residence need more days to trigger residency, but the principle is the same: the greater your social and economic ties, the sooner HMRC will treat you as back in the UK tax net.

Exceptional circumstances offer only limited respite. HMRC allows up to 60 days of UK presence to be disregarded where events beyond your control keep you here, but the bar is high. The internal manual explains that the concession usually applies only when the Foreign Office advises against all travel to your host country, such as during civil unrest or natural disasters. Even then, the maximum 60 days is a limit; any additional days count towards residence. HMRC emphasises that exceptional circumstances generally do not apply merely because a crisis prompted you to return to the UK.

The Five‑Year Trap: Temporary Non‑Residence Rules

Simply being a non-resident doesn’t automatically exempt you from UK tax on gains. Under the temporary non-residence rules UK, gains and income can still be taxed when you return within five years. HMRC’s temporary non‑residence rules catch individuals who were UK residents in four out of the seven tax years before departure and return within five years. In that case, capital gains and some distributions realized during the period of non‑residence are treated as arising in the tax year of return. 

The 2025 version of the HMRC helpsheet notes that a gain made while abroad can be taxed when UK residence is resumed. Crucially, the five‑year clock counts full tax years; someone who left in April 2021 and returns before April 2026 will fall within the rules even if they lived abroad for almost five calendar years.

The implications for Gulf‑based executives are stark. Many earn tax‑free salaries and realize gains on shares or businesses while abroad. If they return within five tax years, those historic gains can be taxed at UK rates of up to 20 percent for capital gains and 39.35 percent for dividends. The rules also apply to certain income, such as close company distributions and some partnership profits. Assets acquired during the overseas period are normally exempt, but exceptions apply where relief was rolled over from a UK asset.

A New Non‑Dom Regime: Who Qualifies?

HM Treasury announced in 2024 that the long‑standing domicile‑based tax regime would end from 6 April 2025. Domicile will no longer determine access to the remittance basis; instead the government is introducing a residence‑based foreign income and gains (FIG) regime. 

The policy paper states that the new rules will provide 100 per cent relief on foreign income and gains for newcomers during their first four tax years of UK residence, provided they have not been UK tax resident in any of the ten preceding years. 

Protection for income and gains in trusts will end for non‑doms who do not qualify. This relief is aimed at attracting internationally mobile talent, not at returning expatriates; most Gulf returnees will have been UK tax resident within the last decade and therefore will not qualify. In addition, any foreign income or gains that arose before 6 April 2025 under the old remittance basis will still be taxed when remitted to the UK.

Practical Considerations and Risks for a Returning Expatriates UK Tax Bill

  • Day Counts and Tax Residency:
    • Vigilance over day counts is crucial. An unplanned overnight stay or UK business trip could result in triggering tax residency.
    • 183 days automatically makes you a tax resident in the UK, but fewer days can still suffice, particularly if family or accommodation ties are considered.
    • Meticulous record-keeping of your arrivals and departures is essential to avoid being caught out.
    • If travel to the Gulf is unsafe, consider spending time in a third country to manage your days of residency.
  • Split-Year Treatment:
    • For permanent returns, explore whether split-year treatment can reduce UK tax exposure.
    • HMRC’s Statutory Residence Test (SRT) allows a tax year to be split into UK and overseas parts.
    • Only income arising in the UK part of the year will be taxed.
  • Temporary Non-Residence Rules:
    • If you’ve sold a business or other assets while abroad, ensure you review whether the temporary non-residence rules apply.
    • Gains on assets acquired after leaving the UK are generally excluded from UK tax.
    • However, exceptions apply to assets linked to earlier UK holdings.
    • To avoid unexpected tax liabilities, consider timing disposals to ensure the five-year period elapses before your return, as required under the temporary non-residence rules UK, or arrange to defer your return until after the tax year ends.
  • National Insurance Contributions (NICs):
    • When returning to work in the UK, your National Insurance contributions will likely resume.
    • You must notify HMRC and file a Self Assessment tax return by 5 October following the tax year if you have untaxed income to report.

How Apex Accountants & Tax Advisors Can Help

Apex Accountants & Tax Advisors has extensive experience supporting globally mobile clients. We help expatriates calculate their UK day counts, interpret the SRT and assess whether exceptional circumstances can be claimed. Our advisers can model the impact of temporary non‑residence rules on historic gains, evaluate eligibility for the new FIG regime and structure asset disposals to mitigate UK tax. If you are considering returning from the Middle East, we can assist with split‑year claims, Self Assessment registration and National Insurance planning, and liaise with HMRC on your behalf. 

Contact us for a confidential consultation before you book your flight home; proactive planning is essential when days in the UK are limited.

FAQs

1. How many days can I spend in the UK without becoming tax resident? 

If you spend 183 days or more in the UK in a tax year, you are automatically a resident. However, you may become a resident with far fewer days once your UK ties are taken into account.

2. Do exceptional circumstances excuse additional UK days?

HMRC may disregard up to 60 days if you are forced to stay in the UK due to events beyond your control, but only where the Foreign Office advises against all travel to your country.

3. What is the temporary non‑residence rule? 

It applies if you were UK resident for at least four of the seven tax years before departure and you return within five tax years. Gains and certain income arising during that overseas period are taxed in the year of return.

4. Can I avoid tax on assets sold while abroad?

Gains on assets acquired after you left the UK are usually excluded, but gains on assets owned before departure or linked through rollover relief can be charged under the temporary non‑residence rules.

5. Who qualifies for the new foreign income and gains (FIG) regime? 

From 6 April 2025 new arrivals can claim 100 per cent relief on foreign income and gains for four years if they have not been UK tax resident in the previous ten years. Returning expats who were recently UK resident are unlikely to qualify.

6. Do I need to register for Self Assessment when I return?

You must tell HMRC by 5 October following the tax year if you have foreign income or gains to report. Employees without other untaxed income may not need to register.

Why You’re Losing Your £12,570 Personal Allowance

In the UK tax system, most workers benefit from the £12,570 Personal Allowance – the amount of income you can receive each tax year without paying income tax. For the current and 2026/27 tax years, this allowance is set at £12,570, meaning you don’t pay income tax on the first £12,570 you earn.

However, for those earning above £100,000, a less‑well‑understood rule gradually reduces this allowance. Many high earners see the tax‑free benefit shrink and ultimately disappear completely before they even enter the highest tax band. This hidden effect increases the marginal tax they pay and can make additional income significantly less rewarding.

Below, we break this down and explain what it really means for your take‑home pay, who gets affected, why it exists and how some people manage or mitigate it.

How the Personal Allowance Taper Works

What the Rules Say

  • Personal Allowance for 2025/26 and 2026/27: £12,570.
  • Once your adjusted net income exceeds £100,000, your Personal Allowance is reduced by £1 for every £2 earned above this threshold.
  • If your income reaches £125,140 or more, you lose the Personal Allowance completely.

This taper reduces your tax‑free income gradually, rather than all at once.

What “Adjusted Net Income” Means

Adjusted net income includes most taxable income, such as:

  • Salary or wages
  • Bonuses
  • Benefits from employment
  • Rental income
  • Some pension and savings income

Certain reliefs – like pension contributions or Gift Aid – can reduce your adjusted net income, which may affect how much allowance you lose.

Why This Creates a Hidden 60% Tax Rate

When your Personal Allowance is tapered away, it effectively increases the tax you pay on extra income before you reach the additional rate.

Here’s how:

  1. Between £100,000 and £125,140, any extra £1 of income is taxed at the higher rate of 40%.
  2. At the same time, you lose £0.50 of Personal Allowance for every extra £1 earned above £100,000.
  3. That lost £0.50 would otherwise be tax‑free, so it now becomes taxable at 40%.

Putting that together:

ComponentAmount
Tax charged on extra £1 of income40p
Value of allowance lost (£0.50 taxed at 40%)20p
Total effective tax rate60p per £1

Put another way: every extra £100 you earn above £100,000 can leave you with just £40 in extra take‑home pay.

If you also pay National Insurance contributions at 2%, the effective marginal rate can reach 62% on that slice of income.

This has become known in financial planning circles as the “£100,000 tax trap”.

Practical Example

Imagine you earn £100,000 and receive a £10,000 pay rise:

Income riseTax rateTax payable
Extra income taxed at 40%40%£4,000
50% allowance lost (£5,000) taxed at 40%40%£2,000
Total tax on £10,000 raise£6,000
Take‑home from £10,000 increase£4,000 (40%)

In this range, the effective marginal tax rate is 60%.

Impact of Frozen Thresholds

The most important contextual factor is that these thresholds have not increased with inflation for many years. The Personal Allowance and the £100,000 threshold have been frozen since the early 2020s and are set to remain unchanged until April 2031.

The result is fiscal drag:

  • More people get pulled into higher tax bands as wages rise with inflation.
  • Increasing numbers of professionals — including clinicians, teachers, engineers and managers — encounter this high marginal rate even if their real purchasing power hasn’t changed.

Estimates suggest over 2 million taxpayers will be affected by this trap in the current tax year.

Who Is Affected Most

This tapered Personal Allowance rule mainly affects:

  • Individuals with adjusted net income between £100,000 and £125,140
  • People receiving bonuses or irregular earnings within this range
  • Professionals combining salary with rental or investment income
  • Those whose income is creeping up due to inflation but have not moved into much higher tax bands

It’s not limited to employees — contractors, business owners and sole traders can be caught too.

How to Reduce the Impact

While you can’t avoid the rule entirely, several legal strategies can help reduce exposure to the 60% effective rate:

Common Options

  • Increase pension contributions – These reduce your adjusted net income.
  • Use salary sacrifice schemes – Items like additional pension contributions, childcare vouchers or approved benefits can lower taxable income.
  • Charitable donations under Gift Aid – These extend your basic rate band and can reduce net income.
  • Make use of other tax reliefs – Such as trading losses or investment allowances

Each option has its own rules and implications, so professional advice is often valuable.

Also Read:

Summary

The UK tax system’s Personal Allowance taper is straightforward in concept but can hit high earners unexpectedly hard. As income climbs past £100,000:

  • You gradually lose your £12,570 tax‑free allowance.
  • This generates an effective 60% marginal tax rate between £100,000 and £125,140.
  • Frozen thresholds mean more taxpayers are affected over time.

Understanding these rules helps you with £12,570 personal allowance planning more effectively and avoid surprises at tax time.

How We Can Help With £12,570 Personal Allowance Planning 

At Apex Accountants, we provide tailored tax planning for high earners, professionals and businesses. Our expert services include:

  • Income tax planning and optimisation
  • Personal Allowance and marginal rate strategies
  • Pension and retirement tax planning
  • Tax‑efficient remuneration structuring
  • Year‑end planning and projections
  • Support with HMRC filings and compliance

We help you navigate complex tax rules, reduce liabilities within the law and maximise your take‑home income. Contact us today to build a smart, personalised plan for your finances.

FAQs: Personal Allowance in the UK

1. What happens if you lose your Personal Allowance?

If you lose your Personal Allowance, your income becomes taxable from the first pound, making your effective tax rate higher. This typically happens if your income exceeds £100,000.

2. Is Personal Allowance still £12,570?

Yes, the standard Personal Allowance is £12,570 for the 2025/26 and 2026/27 tax years. However, it’s gradually reduced if your income exceeds £100,000. 

3. Why has my Personal Tax Allowance dropped?

Your Personal Allowance may drop if your income exceeds £100,000. For every £2 earned above this threshold, £1 of your Personal Allowance is lost, reducing your tax-free income. 

4. How to regain Personal Allowance?

You can regain your Personal Allowance by reducing your adjusted net income. Options include contributing to pensions, making charitable donations through Gift Aid, or using salary sacrifice schemes. 

5. Why has my Personal Allowance been tapered?

Your Personal Allowance is tapered if your adjusted net income exceeds £100,000. The taper reduces your tax-free allowance by £1 for every £2 earned above this threshold, resulting in a higher effective tax rate. 

6. Has Personal Allowance changed from 2025-26?

The Personal Allowance for the 2025-26 tax year is set to remain at £12,570. There have been no increases due to frozen thresholds, and the rate will stay the same until 2031. 

7. Is the HMRC considering raising Personal Tax Allowance from £12,570 to £20,000?

Currently, there are no official plans to raise the Personal Tax Allowance to £20,000. The government has frozen the allowance at £12,570 until 2031. 

8. How much is the tapered annual allowance?

The tapered annual allowance is the amount by which your Personal Allowance is reduced once your income exceeds £100,000. For every £2 earned over this threshold, £1 of your allowance is lost.

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