Top Outsourced Bookkeeping Services in the UK

Published by Rida Ahmed posted in Outsourced Bookkeeping on 7 January 2025

Outsourced bookkeeping means handing over your company’s financial tasks to experts outside your business. You don’t need a full-time team. Instead, you get all the benefits of professional help at a lower cost. This works great for medium to large businesses and accounting firms. It helps align your finances, save money, and get expert support.

In this guide, you’ll learn how outsourcing bookkeeping works, its benefits, and how partnering with experts like Apex Accountants can help you save costs and optimise business operations.

Easy Access to Your Financial Data

A finance professional analysing reports and using a calculator to deliver outsourced financial management and bookkeeping.

In outsourcing, you should be able to access your financials anywhere, anytime!

Like a custom client portal!

Our secure client portal is simple to use and gives you real-time updates. You can upload and store all your documents in one place.

The portal shows you key reports like:

profit and loss
balance sheets, and
cash flow

You can customise your dashboard to see what matters most to you. We also send regular reports. Choose weekly, monthly, or quarterly updates.

If you ever have questions, our team is here to help. We keep you informed, so you can make smart decisions for your business.

Ensuring data protection under GDPR for bookkeeping with strong authentication measures.

Data protection is a priority. In our case, we follow GDPR rules to ensure the safety of your financial information.

GDPR, introduced in May 2018, regulates how businesses handle personal data. We strictly follow these guidelines to protect your data.

We collect only the necessary data and store it securely. Our systems use encryption and secure servers to keep your information safe. We also train our team regularly on data protection practices.

We retain data only as long as needed for its purpose, and we delete it securely when no longer required. Regular audits ensure we stay compliant. Clients have the right to access, correct, or delete their data when requested.

Tax Advisors for Conference and Trade Show Management Companies

Like every business is different, so are the bookkeeping requirements.

We provide personalised outsourced bookkeeping services tailored to your business. We assign dedicated account managers who become your main point of contact. They work closely with you to understand your specific financial needs.

With a focus on building strong relationships, your account manager ensures that your bookkeeping aligns with your goals, offering expert guidance every step of the way.

We adapt our services to your evolving business needs. Whether it’s solving financial complexities or optimising your processes, we provide tailored solutions.

A person working on a laptop with bookkeeping software, demonstrating practical tools for virtual bookkeeping tasks.

Virtual bookkeeping relies on cutting-edge tools that enhance efficiency, accuracy, and collaboration. Cloud-based accounting software like Xero and QuickBooks Online ensures real-time financial management, while secure file-sharing platforms such as Dropbox safeguard sensitive data.

Video conferencing tools like Zoom enable seamless communication, keeping clients informed about their financial status. Additionally, automated data entry and bank feeds eliminate manual errors and streamline reconciliation.

Together, these technologies empower virtual bookkeepers and accountants to deliver precise, efficient services tailored to modern business needs.

Mobile outsourced bookkeeping services in London, with professionals reviewing financial reports and calculations.

At Apex Accountants, we make managing your finances easy with mobile-friendly tools. Our cloud-based accounting lets you access your data anytime, anywhere.

You can check cash flow, sales, and key metrics in real-time. Need to send invoices or approve expenses? You can do it on the go, from your phone or tablet.

Our mobile apps are simple to use, with easy navigation. You don’t need to be tech-savvy to manage your finances.

Security is a top priority. We use advanced encryption to keep your data safe.

With mobile financial management, you can make quicker decisions, improve productivity, and collaborate with your team easily.

Professionals reviewing financial data, representing the importance of choosing the right outsourced bookkeeping services.

Apex Accountants offers flexible outsourced bookkeeping. You choose the support that fits your business. We provide on-demand help when needed. Pay only for what you use.

Our services can adjust for busy seasons or projects. For one-time tasks like year-end reports, project-based work is ideal. We also offer custom service packages and mixing services to meet your needs. This saves you time and money. Our tailored solutions let you focus on your business.

Comparison of costs for in-house vs. outsourced bookkeeping, focusing on key financial figures highlighted in red.

In-house bookkeeping costs more than outsourcing.

A bookkeeper’s salary in the UK is £28,000 to £32,000 per year. Add National Insurance and pension, and it’s £6,000 to £7,500 more. Outsourced bookkeeping costs £15 to £30 per hour or £200 to £600 per month.

In-house teams also have hidden costs. Benefits like holidays and bonuses can add 10-15%. Training costs £500 to £2,000 yearly. Bookkeeping software costs £20 to £200 per month. Office space and utilities can add £1,000 or more each month.

A person outlining a process flowchart with steps and decisions, highlighting the transition to outsourced bookkeeping.

Just like accountants, you can switch bookkeepers as well. Following a detailed yet easy plan can do the trick.

Look at your current bookkeeping practices. Find problems and set goals like accuracy or savings.
Look for firms with experience in your industry. Check reviews, certifications, and request proposals.
Make a detailed plan. Set timelines and assign roles.
Hold training sessions to explain the new systems. Encourage feedback.
Transfer data securely. Set up new software and integrate it with your current system.
Have regular check-ins and review reports.
Measure performance with KPIs and adjust as needed.

Cursor pointing to 'Security' on a screen, symbolising the need for Confidentiality in Outsourced Bookkeeping Services

Confidentiality is everything!

Apex accountants protect your financial information with strong agreements and tight security. We take the following measures to protect your data and avoid any breaches.